Effective Date: May 2025
1. Who We Are
We are Addlestone Community Association, a UK-based organisation operating the website www.addlestonecommunityassociation.org. We offer community services, events, and membership through our Community Centre.
2. What Data We Collect
We may collect the following personal data from you:
– Full name
– Home address
– Email address
– Telephone number
– Membership details
3. How We Collect Your Data
We collect personal data in the following ways:
– When you fill in our contact form
– When you complete membership application or renewal forms
– Through cookies when you browse our website
– Via third-party analytics tools such as Google Analytics
4. How We Use Your Data
We use your personal data to:
– Provide and manage Community Centre services (e.g., room bookings)
– Communicate with you about upcoming events, news, and updates
– Manage your membership with the Community Association
– Improve our website and services through analytics
5. Sharing Your Data
We do not sell your personal data. We may share your information only with selected partners when necessary, such as:
– Hallmaster, our room booking system provider
– Our email and website hosting providers
– IT service providers who assist with our systems and data security
All partners are required to respect your privacy and handle your data in accordance with applicable data protection laws.
6. Legal Basis for Processing
We process your personal data based on one or more of the following legal grounds:
– Your consent (e.g., when you sign up for membership or contact us)
– Contractual necessity (e.g., providing services or bookings you request)
– Our legitimate interests in running the Association and its activities
– Legal obligations
7. Data Retention
We retain personal data for as long as is necessary to fulfill the purposes for which it was collected, including satisfying any legal, accounting, or reporting requirements.
8. Your Rights
Under the UK GDPR, you have the right to:
– Access the personal data we hold about you
– Request correction of inaccurate or incomplete data
– Request deletion of your personal data
– Object to or restrict processing of your data in certain circumstances
– Withdraw consent at any time (where processing is based on consent)
– Lodge a complaint with the Information Commissioner’s Office (ICO)
9. Cookies and Analytics
We use cookies to enhance your browsing experience and gather data through services like Google Analytics to understand how our website is used. You can manage your cookie preferences through your browser settings.
10. Contacting Us
If you have any questions or concerns about this Privacy Policy or your personal data, please contact us:
– Contact form: https://addlestonecommunityassociation.org/contact-form
– Email: [email protected]